Progression Review (BSA) — Overview

Progression reviews are used to document and track student progress decisions. The system supports multiple review types and decision workflows.

What you can do

Progression reviews support:

  • Creating and configuring review types for your institution
  • Recording support measures, warnings, and formal decisions
  • Tracking review status and outcomes for each student
  • Generating coordinator dashboards with progression statistics
  • Enforcing policy requirements before binding decisions

Review components

Timeline & Evidence — Records of support and notifications - Development meetings - Warnings and formal notifications - Follow-up meetings - Decision meetings - Student acknowledgments - Counselor referrals - Deferrals and special cases

Improvement Plan & Actions — Planned work for students - Planned meetings - Assignment submissions - Score improvement targets - Counselor appointments - Internal coordinator notes

Decision stages

The review process typically follows:

  1. Mentor Recommendation — mentor recommends outcome
  2. Committee Review — committee reviews evidence
  3. Final Decision — binding decision issued

Policy enforcement

The system enforces policy requirements before allowing negative or binding decisions, such as:

  • Warning must be issued
  • Development meeting must be held
  • Student must be informed
  • Decision meeting must be documented
  • Deferral eligibility must be checked

Institution configuration

Each institution can configure:

  • Review type names and descriptions
  • Decision thresholds and stages
  • Required evidence and decision policies
  • Event and action types
  • UI labels and policy documents
  • Applicable academic years
  • ILS-dev/backend/scripts/backfill_outcome_snapshots.cjs
  • ILS-dev/frontend/src/pages/ProgressionReviewsPage.jsx
  • ILS-dev/frontend/src/pages/MyBSAReviewPage.jsx
  • ILS-dev/frontend/src/pages/BSACoordinatorDashboard.jsx
  • ILS-dev/frontend/src/components/ProgressionReviewDefinitionsTab.jsx

Validation and notes

  • This document describes existing code and artifacts only. All writable documentation edits are under ILS-doc/docs/.